The auditor asks for 2023
Every invoice, bank statement and contract of that year is one search away. Share the lot through an expiring link and get back to work.
FY 2023 · 1,418 documents · one link
Use Cases Be Ready for the Audit
The audit becomes a search query
An audit is only frightening when the year in question lives in binders, inboxes and a shoebox. When every invoice, statement and contract was captured on arrival, the auditor's list is a search, the handover is a link, and the week you feared becomes a Tuesday morning.
Sound familiar?
The letter that ruins a month
The audit notice names a period three years back. Reconstructing it means binders from the cellar, exports from tools you no longer use, and evenings that were supposed to be free.
The gaps you find too late
The missing invoice only announces itself when the auditor asks for it. Then the hunt starts: supplier, bank, old mailbox, hope.
The handover nobody enjoys
Paper boxes in the trunk, USB sticks, zip files split into email sized pieces. However it travels, you lose track of what the auditor has and what is still open.
Compliance
Audit readiness is a side effect
Nobody prepares for an audit in paless, and that is the point. Because documents are captured when they arrive, OCRed and filed by Pal, the complete year already exists the day the notice comes. Preparation collapses into review.
Complete because it was captured
Invoices came in by email, receipts by phone camera, statements by sync. Nothing depended on someone remembering to file it, so nothing is missing now.
The year in one search
Filter by period and type and the audit scope assembles itself: every invoice, credit note and statement from the year in question, in seconds.
One link, clearly scoped
Share exactly the audit set through a link that expires when the audit ends. The auditor sees the documents in scope, and nothing else.
Ask Pal
“Which 2023 invoices are over 10,000 euro?”
Seven invoices, totalling 96,400 euro. The largest is invoice 2023 118 from Vermeulen Logistics at 24,300 euro. All seven are in the audit folder with their bank statement lines.
Sources
- Invoice 2023 118 · Vermeulen Logistics
- Audit folder · FY 2023
Capture, search and expiring links are part of every plan. See what's included
Day to day
The paper trail, handled
Six habits paless keeps for you all year, so the audit finds you calm.
Captured on arrival
Email it, scan it or sync it in: the document enters the record the day it exists, not the weekend before the deadline.
Amounts and dates read for you
OCR extracts totals, dates and reference numbers, even from thermal paper and old scans, so every document is findable by what it says.
Filed consistently, by Pal
Pal suggests tags and periods as documents arrive. The 2027 archive is sorted the same way the 2024 one was, without a policy document.
Any period, one filter
A quarter, a fiscal year, everything from one supplier: assembled with one search instead of one cellar visit.
Questions answered with sources
When the auditor asks why a payment happened, ask Pal. The answer cites the invoice, the contract clause and the statement line it came from.
Handover you can revoke
The audit set travels as an expiring link. When the audit closes, the access closes with it.
Three moments it pays for itself
Years of records, safe by design
Retention only works if nothing disappears. Your archive is encrypted with AES 256 and stored as three replicas across separate European data centers, plus one isolated backup.
3 replicas · 1 isolated backup · EU
The question after the audit
Two weeks later the auditor asks about one supplier relationship. Search, share, answered: the same afternoon instead of the same month.
asked 10:20 · answered 10:31
Built for Europe
Your records stay under European law
An audit trail is evidence, and evidence needs custody. paless keeps your records on isolated European infrastructure, encrypted with AES 256 at rest and TLS 1.3 in transit: no Big Tech, no US CLOUD Act. And a structured export compatible with the open source paperless-ngx project means your history leaves with you if you ever do.
GDPR compliant EU AI Act compliant AES 256 encryption No US CLOUD Act Redundant storage
Read the security overview Questions people ask
Can I give the auditor direct access?
Yes, in two ways: an expiring link to the assembled audit set, or a dedicated login whose access you scope and later remove. Either way the auditor sees the documents in scope and nothing else.
What about documents from before paless?
Feed them in. Imported folders and scanned binders are OCRed like everything else, so past years become as searchable as the current one. Thirty years of paper is an afternoon of scanning.
Can paless prove a document was not altered?
Your documents are stored encrypted and every export is structured and complete. For formal evidentiary requirements, keep originals where the law requires them; paless makes finding and producing them the easy part.
Does this help with a VAT check too?
Yes. Any review that names a period and a document type, VAT, payroll, grants, works the same way: filter, review, share through one expiring link.
Be the audit they finish early.
The campaign launches on Kickstarter, with time limited Founder's Pricing for early backers.
Keep reading: All use cases Frequently asked questions