The ministry audit lands in May
Funding files, attendance records and approvals for three school years, gathered by search and shared through one expiring link.
3 school years · 412 documents · one link
Industries Schools & Education
The secretariat, out of the filing cabinet
Schools archive childhoods: enrollments, report cards, letters, permissions. paless turns the cabinets into one searchable vault on European servers, with Pal, the EU sovereign AI assistant, finding any record while the parent is still on the phone.
Sound familiar?
Paper by the schoolbag
Forms come back crumpled, signed and in stacks of thirty. Filing them eats the mornings the secretariat does not have.
Asked years later
A former student needs a transcript from 2013. Somewhere there is a binder. Someone has to find it, and it is never the person who filed it.
Attachments to parents
Sensitive letters travel as email attachments that never expire and get forwarded past the intended reader.
The school's memory
Records outlive the people who filed them
A transcript is requested when the student is grown and the colleague who knew the system has retired. paless keeps every form, grade sheet and letter searchable for the day the question arrives, and the office routines next to them.
Stacks become searchable
Scan the pile after the deadline and OCR reads every form, even the crooked ones. Pal files each into the right student record.
The office manual, written down
Enrollment steps, deadline lists and who to call: keep the secretariat's routines in the editor built into paless, next to the files they concern. A new colleague finds the answer without opening a drawer.
Found while they wait
Ministry letter, report card, sports permission: Pal finds it and shows where it came from, while the parent is still on the line.
Ask Pal
“Which documents are still missing for Lena M.'s enrollment?”
Two: the health certificate and the photo consent. Everything else was scanned on 12 March.
Sources
- Enrollment checklist, class 5b
- Student record, Lena M.
The knowledge base and its editor are part of the Business plan. See what's included
The office
Six chores, handed to Pal
The paperwork of a school year, from the first enrollment to the last report card.
Scan the stack
Thirty consent forms go through the scanner once. OCR reads them, Pal sorts them into thirty student records.
Sorted on arrival
Ministry mail, parent emails and scans land in one vault, tagged and filed the way your office files.
Old binders, new answers
OCR reads the typewritten files from decades past, so even the 2003 archive answers questions.
Any record in seconds
Full text search finds the student, the letter or the decision across every year in the archive.
Letters, drafted
Pal drafts the reply to a parent or the ministry from the file; the office reads, adjusts and sends.
Share with parents, safely
Report cards and letters go out as expiring links, not attachments: they reach the right reader and the link expires on schedule.
Three moments it pays for itself
Water in the archive room
The binders are cardboard; the vault is not. Every scanned record sits on European servers as three replicas plus one isolated backup.
three replicas · one isolated backup
The transcript from 2013
A former student calls before noon and has the copy by lunch: found by name, shared as an expiring link within minutes.
found 11:02 · shared 11:05
Built for Europe
Children's data deserves the strictest home
Few archives are more sensitive than a school's. paless keeps student records on isolated European infrastructure under GDPR, encrypted with AES 256 at rest and TLS 1.3 in transit, out of reach of the US CLOUD Act, with an AI that never sends data to US providers.
GDPR compliant EU AI Act compliant AES 256 encryption No US CLOUD Act Redundant storage
Read the security overview Questions schools ask
Does the school need an IT department?
No. paless is fully managed on the school's own secure domain, updates and backups are handled for you, and staff sign in with passkeys instead of passwords.
Can parents receive documents securely?
Yes. Share report cards and letters as links that expire on schedule, so nothing sensitive lives on in an inbox.
Who can see student records?
Only the people you choose. Each login sees exactly what you grant, and every document is encrypted at rest and in transit.
What if the school changes systems?
The archive exports in a structured format compatible with the open source paperless-ngx project. Decades of records move with you.
Give the secretariat its mornings back.
The campaign launches on Kickstarter, with time limited Founder's Pricing for early backers.
Keep reading: All industries Frequently asked questions